Budgeting
- Budget
to minimize risk
- Budget
to predict a registration fee
- Budget
to understand your meeting
Calls
for Abstracts, Posters, or Presentation Proposals
- Effective,
timely call-for solicitation and reviewing plan
- Receive
and organize submissions for review
- Notify
submitters of receipt and subsequent acceptance, rejection, or change
requests, and maintain communications
- Organize
resulting workshops or poster sessions
CEUs
or Continuing Education Credits
- Apply
for CEUs
- Maintain
rosters of participants and issue certificates as appropriate
Consulting and Advising
- Adult
education methods and practice
- Feasibility
- Content
and agenda layout
- Budget
- Financial
Management
- Grant
research, writing and management
- Marketing
- Site
selection
Delegate
/ Participant Books
- Collect
materials and organize
- Design
and Edit
- Research
printers, obtain proposals (quotes)
- Print
- Deliver
Evaluation Design and Processing - Exhibits
/ Trade Shows
- Assist
in determining exhibit potential
- Design,
print and distribute exhibitor prospectus
- Organize
exhibits effectively into program agenda
- Follow
up leads initiated by program sponsor
- Manage
exhibit income and expenses
- Manage
logistics of the exhibit hall including decorator, assignment of
space, move-in/move-out, and shipping
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Financial Management
- Deposit
income to your bank account or ours
- Regular
reporting of income
- Regular
reporting of expenses
- Strict
adherence to budget
- Arrange
approval system for expenses outside of budget
- Easy-to-understand
financial reports
- Timely
payment of bills
Logistics
- Advise
and coordinate: food service, AV and equipment needs,
room set ups & transportation
- Interface
with venue staff on all logistical issues
- On-site
management
Marketing and Promotion
- Assist
program sponsor in understanding the potential market to design a
successful marketing plan
- Research
and obtain mailing lists
- Design,
produce, print, and mail professionally designed marketing pieces
- Develop
advertisements
- Publish
materials to the web
- Accept
inquiries and maintain mailing lists
On and Offsite Special Events Management
- Registration
- Registration
services on the web, by phone, FAX and mail
- Deposit
to your account or ours
- Confirm
and provide receipts to all registrants/exhibitors
- Provide
participant rosters at regular intervals or on the web
- Timely
financial reporting
- Name-tag
and participant materials handling for registration purposes
- On-site
registration management
Site Selection and Vendor Negotiations,
Contracting, and Management
- Request
quotes, provide summary to program sponsor, negotiate to benefit the
program, obtain and process agreements and contract
Speaker Management
- Formally
confirm speakers in writing following verbal invitation by program
chair or committee member
- Collect
materials from speakers
- Maintain
speaker communications
- Manage
speaker travel and reimbursements
- Edit
speaker submissions for publication/marketing
Tote-bags, Promotional Products, Speaker
Gifts, etc.
- Research
suppliers and obtain proposals for service
- Work
with designer for logos and other art work
- Order
and track delivery
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